What's Next
How to invite collaborators into BackOps and where to go once your event foundations are in place.
At this point your event has structure. You have collaborators, crew, areas, tasks, a schedule, and files in place. The next move is bringing other people in so the work can actually happen together.
Inviting People Into BackOps
Adding someone as a crew member stores their contact information, but it doesn't give them access to the platform. When you're ready to bring someone in, you invite them directly through their crew record.
Go to the collaborator they belong to
In the left-hand sidebar, navigate to the collaborator that person is listed under.
Open the Crew tab
Click the Crew tab within the collaborator to see all the crew members listed under that group.
Click on the crew member
Open the crew member's record. At the top, you'll see an Invite User button.
Send the invite
Click Invite User, enter their email address, and send. They'll receive an invitation to join BackOps and access the event.
Once someone is invited, what they can see and do in the event is controlled by their permissions. If you need to manage access levels, restrict visibility, or understand how roles work, the Permissions section of the documentation covers all of that.
Advancing: The Core of BackOps
Once your foundations are in and your team is coming into the platform, the natural next step is advancing.
Advancing is BackOps's system for collecting structured information from your collaborators — technical requirements, hospitality needs, logistics details, production specifications, and more. Rather than chasing that information through email threads and shared spreadsheets, advances let you send structured forms directly to the people responsible, track their responses, and keep everything tied to the event.
It's where BackOps moves beyond project management into something purpose-built for the way events are actually produced. If you've been doing this work in other tools, advancing is likely the feature that will feel most different — and most useful.
Introduction to Advancing
Learn how BackOps advances work and why they're at the center of the platform.